COIDA and UIF in Fintura
COIDA and UIF registrations, Returns of Earnings and letters of good standing, tracked as jobs against the client with the paperwork filled in for you.
What Fintura does with COIDA and UIF
COIDA and UIF work runs inside Fintura. Deadlines sit on the same list as every other statutory date, the forms are generated for you, and each registration or submission is tracked as a job against the client until it is done.
Fintura produces the paperwork and keeps the job moving to completion, and the firm lodges what comes out of it.
What Fintura does
Every row is work that happens inside Fintura.
| Data | Where | When | What happens |
|---|---|---|---|
| COIDA annual return deadline | In Fintura | Annually, 26 June by default | The WCA and COIDA return is set up as an annual deadline and shows on the deadline list and the dashboard with every other statutory date. |
| Return of Earnings paperwork | In Fintura | On user action | The confirmation of employer that a Return of Earnings needs is generated from what Fintura already holds on the employer. |
| UIF forms | In Fintura | On user action | The UIF declaration of employees and the employer forms are completed from the client record rather than retyped. |
| COIDA account paperwork | In Fintura | On user action | The instalment request, the name change request and the payment reallocation request come out with the employer's details already in them. |
| Registrations and submissions as jobs | In Fintura | When a service is started from the client's Services tab | A COIDA or UIF registration, or a Return of Earnings, is tracked as a job against that client with a state anyone can see, until it is closed. |
| Anything leaving Fintura for the Compensation Fund or the UIF | In Fintura | Never | Fintura generates the documents and tracks the job. Nothing is lodged on your behalf. |
How you would use it
Put the deadline on the list
Open a client, go to Deadlines and add the WCA and COIDA return. It recurs every year, and from then on it sits on the deadline list and the dashboard alongside your CIPC and SARS dates rather than in someone's diary.
Start the service from the client
Client, then Services, then pick the COIDA or UIF work you are doing, whether that is a registration, a Return of Earnings, or an amendment to the employer's account. The workflow opens against that client.
Take the completed forms
Fintura fills the paperwork in from what it already holds on the employer, so the UI-19 declaration of employees, the Return of Earnings confirmation of employer and the COIDA account requests come out completed rather than blank. You check them, and the firm lodges them.
Track the job until it closes
The job stays on the client with its current state, so a partner can see what is still outstanding across the book without asking anyone.
What it does not do
- Does not submit the Return of Earnings. Fintura produces the completed paperwork and the firm lodges it.
- Does not retrieve a letter of good standing. Fintura tracks the request as a job and generates the supporting documents.
- Does not track letter-of-good-standing expiry as a deadline. No such deadline type exists. The COIDA annual return is the deadline Fintura holds.
- Does not pull an employer's COIDA assessment or balance. Nothing about the employer's account at the Compensation Fund is read into Fintura.
- Does not exchange data with the Department of Employment and Labour in either direction, and holds no credentials for it.
- Does not have anything to set up. The deadlines and the services are there from the first day.
Frequently asked questions.
What South African firms ask about COIDA and UIF in Fintura.
COIDA and UIF work runs inside Fintura. The annual COIDA return sits on the deadline list with every other statutory date, the forms are generated from what Fintura already holds on the employer, and each registration or submission is tracked as a job against the client until it is done. The firm lodges what comes out.
No. Nothing moves in either direction between Fintura and the department. Fintura holds the deadline, produces the paperwork and tracks the job, and the firm lodges what comes out of it.
No. Obtaining the letter is work the firm does. Fintura tracks it as a job against the client and generates the supporting documents, and it does not retrieve the letter from the Compensation Fund.
No. Fintura generates the confirmation of employer and the rest of the Return of Earnings paperwork from the client record, and the firm lodges it. The job stays open against that client until you close it, so the work is still tracked even though the filing happens elsewhere.
The COIDA annual return, which recurs each year on 26 June and appears on the same deadline list and dashboard as your CIPC and SARS dates. Letter-of-good-standing expiry is not a deadline type in Fintura, so it is not tracked as one.
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The modules behind this: Compliance dashboard · Deadline tracking
